Stop running your business
from memory.
We build your team a brain from the knowledge you already have — then automate the repetitive work on top.
The Problem
Your knowledge is scattered. Your operations run on memory. Your team is guessing.
Answers buried in email. Procedures scattered across shared drives. Follow-ups that depend on someone remembering. Reporting that means pulling numbers from five different places. The knowledge exists, the work gets done, but nothing is connected — and nothing runs without someone pushing it.
1.8hrs
Per Day
spent searching for information that already exists somewhere in the business
23%
Of Work Time
is spent on repetitive tasks that follow predictable logic and could be automated
6mo
To Productive
for a new hire to reach full productivity without structured knowledge transfer
Sources: McKinsey Global Institute, Smartsheet Work Management Report, Society for Human Resource Management
Sound Familiar?
Three things we fix. Over and over.
See yourself in any of these? Let's talk about what it looks like to fix it.
Book a Discovery CallHow It Works
What it looks like to work with us.
Discovery
A free call where we learn how your business runs — where knowledge lives, what’s manual, and what’s falling through the cracks. Whether your team is already using AI or just getting started, we meet you where you are. You walk away with a clear picture of what to fix first, whether we work together or not.
Build
We take your existing context — documents, procedures, client files, how your team actually works — and build your system. Knowledge organized, workflows automated, reporting connected. We handle everything.
Launch
Your team starts using it. We handle onboarding and training. Questions get cited answers in seconds. Follow-ups go out on schedule. You see results in days, not months.
Improve
Monthly updates. New knowledge feeds in. Workflows get tuned based on what’s working. A new capability added every quarter. The system gets smarter every month — and so does your team.
What We Build
The systems that run while you're busy working.
Every business has work that follows predictable logic but depends on someone remembering to do it. Because these workflows are connected to your brain, they have the context to get it right.
Someone reaches out — by form, email, or referral. They get an intelligent response in minutes, not hours. Follow-ups after proposals and meetings go out on schedule. Nothing sits unanswered.
New client signs on? Welcome sequences, intake forms, and kickoff materials go out in the right order. Check-ins and milestone updates happen automatically. Same professional experience every time.
New team member starts? They get structured access to everything they need — procedures, client context, how your firm actually works. Weeks to productive, not months.
Proposals, reports, summaries, and client deliverables generated from templates that pull in the right context. A 45-minute task becomes a 2-minute review.
Meetings, deadlines, handoffs, and reminders handled automatically. No more back-and-forth to find a time or chasing someone to hand off a project.
Weekly summaries, project status, and operational metrics pulled together automatically. When someone asks “how are we doing?” — you have the answer.
Why This Works
About
Built by someone who uses it every day.
I'm Tom Girgash. I run Taproot out of Cleveland, OH. Before building these systems for other firms, I built one for myself — and it changed how I work.
The idea is simple: every firm has years of documentation, procedures, and decisions scattered across drives, inboxes, and forgotten folders. When someone needs an answer, they interrupt the busiest person in the room. We fix that.
We take what your firm already has — SOPs, client files, procedures, training materials — and turn it into a brain your whole team can query. Then we build workflows on top that handle the repetitive work automatically. A dashboard ties it together so you can see what’s running and what it’s worth.
Our promise
If we can't demonstrate clear value in the first 90 days, we'll refund the build fee. No questions.
Questions
Common questions.
Stop running your business from memory.
Let's build the systems that run it for you.
Free call. We learn your business, you see what's possible.